Bank account & signatory management: connect Treasury authority to the legal entity record
Banking authority is not just a Treasury list. Signers, POAs, directors, ownership and KYC all connect back to the legal entity — which is why governance changes should trigger Treasury action.
Legal · Finance · Operations
Entiti · Operating guidanceReviewed September 2, 2026 · Store only the bank information your operating model needs and apply appropriately restrictive permissions.
Illustrative · Morgan Lee
A role change can leave authority open.
Director role ended September 18. Treasury confirmation is still needed.
| Entity | Bank relationship | Mandate |
|---|---|---|
| Ashcombe Holdings Ltd | Example Bank · Operating | Confirmation pending |
| Ashcombe Services Ltd | Example Bank · Payroll | Under review |
No full account numbers, balances or payment controls are exposed.
Keep each authority’s own lifecycle.
| Entity | Authority scope | Review |
|---|---|---|
| Ashcombe Holdings Ltd | Contract signing | Revocation review |
| Ashcombe Services Ltd | Local representation | Evidence received |
An appointment ending does not automatically revoke a separate Power of Attorney.
Connect bank requests to current records.
| Information | Owner | Position |
|---|---|---|
| Legal name and address | Legal | Current evidence |
| Ownership and directors | Corporate Secretary | Review requested |
| Bank confirmation | Treasury | Not yet received |
KYC requirements depend on the institution and jurisdiction.
02 · Change review
Treat a role change as a review trigger.
When a person leaves or ownership changes, identify the related authority records. The responsible team decides what must change and verifies the outcome.
- Review resignations, appointments, POA expiry, ownership changes and closure.
- Assign affected bank, KYC and delegated-authority items to their owners.
- Retain external confirmation before marking the change complete.
From notice to confirmed outcome
- Legal records the eventPreserve the notice and effective date.
- Treasury reviews the impactIdentify mandates, POAs and KYC requests.
- Authorized team completes the changeKeep the request and external confirmation.
- Record is updatedRetain evidence and the independent authority end date.
03 · Data scope
Store the information the job needs.
Entiti’s proposed role is to connect legal identity and authority context. Specialist Treasury and banking systems can remain responsible for balances, transactions and payments.
- Use a bank relationship or masked reference when full details are unnecessary.
- Restrict sensitive banking fields and supporting documents.
- Report expiring authority and unconfirmed changes separately from payment status.
Keep system responsibilities clear
| Information | Responsible system or team |
|---|---|
| Legal entity and governance | Approved legal record |
| Mandate and authority evidence | Legal / Treasury review |
| Balances and transactions | Treasury / banking system |
| Payment execution | Authorized payment process |
Questions by function
Start with the question your team needs answered.
The same entity context supports different responsibilities. Select a function to see what matters to that team.
Legal
Which authority depends on this role?
Review mandate, POA and delegated-authority relationships separately.
Questions
The practical questions, answered plainly.
Clear boundaries help the team know what to do next.